Job Title: Admin Assistant
Reports to: Principals of the School

Position Summary
The Admin Assistant provides high-level administrative, organizational, and communication support to the school principals. This role requires exceptional professionalism, discretion, and the ability to manage sensitive information.

Key Responsibilities
Executive & Administrative Support
• Manage the Principals’ calendar, schedule meetings, and coordinate appointments.
• Prepare agendas, presentations, reports, and briefing documents.
• Handle confidential and sensitive information with the highest level of discretion.
• Draft, translate, and review correspondence in German and English.
Communication & Coordination
• Attend meetings as required, take accurate minutes, and follow up on action items.
• Support coordination with the Board, educational authorities, and partner organizations.
Operational & Organizational Support
• Track deadlines, commitments, and strategic initiatives led by the principals.
• Support planning and execution of school events, official visits, and high-level meetings.
• Assist in preparing documentation for inspections, audits, or official submissions.
• Maintain organized filing systems (digital and physical).

Required Qualifications
• Bachelor’s degree in Business Administration, Education, Languages, or a related field.
• Fluent German (spoken and written) – mandatory
• Fluent English (spoken and written).
• Minimum 3–5 years of experience in an executive assistant, administrative, or similar role.
• Experience in a school or educational institution is a strong advantage.